In Kathmandu we stay at the 4 star Hotel Shanker, a converted Rana palace near the tourist district of Thamel. Twin rooms with private bathroom. Dinner and breakfast will be provided before the trek but breakfast only is provided after the trek as people tend to dine out in Thamel; buy your own lunches.
On trek we camp, which means sleeping on the ground in tents with primitive toilet and washing facilities. It may rain or snow and it can be very cold above Namche Bazaar. We use large two man tents with sewn-in groundsheets and fly sheets. Camping equipment (including latrine tents where required), all cooking and eating utensils are supplied. Camping equipment, food, fuel and personal gear (up to 12 kilos per person) are carried by porters and yaks. All meals are provided and prepared by expert cooks. The diet will be suitable for athletic activities and vegetarians can be catered for.
In Namche Bazaar we have found that people prefer to sleep and eat in lodges rather than camp. We also stay in lodges in Gorak Shep (the night before the race) and in Lukla (last night of trek) but the cost of food and lodging at these lodges is included in the holiday price.
A full clothing and equipment list will be supplied. Participants must provide their own 4 season sleeping bag, all clothing and a day sack for carrying items required during the day and during the race. Kitbags (for the porters to carry) and closed cell sleeping mats will be supplied. A Thermarest sleeping mat and a down or good fleece jacket are strongly recommended. Down jackets and sleeping bags can be hired in Kathmandu or in Namche Bazaar for a small charge.
The race is accompanied by a volunteer medical team to provide health and emergency care through the trip. Doctors accompany all stages of the trek. The medical team carries a very comprehensive medical kit including a pressure chamber and oxygen for treating altitude sickness. There are two good, Western medical facilities in the Everest area.
During the race there are aid posts approximately every 3 miles each staffed by a marshal who can provide refreshments. Doctors are also available at some aid posts to provide medical cover.
Any doctor who wishes to join the volunteer medical team should initially contact the race director (firstname.lastname@example.org). The medical team is then selected by the appointed chief medical officer.
Insurance which covers trekking and racing is compulsory. This must cover emergency helicopter evacuation, medical treatment in Kathmandu and repatriation. We shall provide details of recommended companies and organisations. The organiser has insurance for public liability and professional indemnity which also covers the volunteer trek leaders.